Health-e Workforce Solutions
Plan, model, and manage your healthcare workforce with confidence.
Health-e Workforce Solutions turns complex workforce, rostering, and payroll data into clear, auditable insights, so your hospital can deliver safer care and make financially sound decisions.
The Challenge
Your workforce data exists, but your insights don’t.
Workforce data lives across payroll, HR, rostering, and finance, with no single view.
Budgeting, FTE planning, and reporting still rely on manual, error-prone spreadsheets.
Pulling together workforce reports takes days or weeks, and they’re outdated before they arrive.
Different teams define the same metrics in different ways, eroding trust in the numbers.
The Solution
One platform. Every workforce decision.
Health-e brings payroll, HR, rostering, and finance data together, standardises how workforce is measured, and gives every team the same governed numbers.
01
Integrate
Bring payroll, HR, rostering, and finance data together, automatically.
02
Govern
Standardise workforce metrics and definitions across your entire organisation.
03
Decide
Real-time analytics and scenario modelling to make faster, evidence-based decisions.
What We Do
Four modules.
One intelligence suite.
Four modules that work together: plan the workforce, allocate it, report on it, and diagnose where cost and risk are hiding.
Modelling
Plan smarter. Model faster. Decide with confidence.
Build FTE and dollar-based workforce budgets using real data. Run predictive scenarios to forecast staffing needs.
Allocations
Optimise staffing. Ensure compliance. Align to demand.
Gain real-time visibility into staffing activity and pressure points. Centralise vacancy filling across services.
Insights
Transform data into clarity with real-time analytics.
Consolidate payroll, HR, and workforce data into governed dashboards and exportable reports for every team.
Diagnostics
Rapid analysis. Clear findings. Actionable recommendations.
Get executive-level workforce insight in a few weeks. An engagement that defines your baseline.
Who We’re Built For
Built for the teams who keep hospitals running.
Whether you’re planning next year’s budget, filling tonight’s shift, or reporting to the board.
Executives & Board
A clear, system-wide view of workforce cost, efficiency, and risk, with benchmarking that supports board-level reporting.
Workforce Planning
Turn weeks of spreadsheet modelling into a same-day scenario comparison.
Finance & Budgeting
Connect FTE planning to general ledger data so your team can track variance, forecast costs, and report with confidence.
Workforce Operations
Centralised visibility into rosters, activity, and vacancies, so the right staff reach the right ward, faster.
The Results
What changes when your workforce data works for you.
Faster Reporting
Weeks to hours with automated, governed dashboards.
Fewer Data Errors
One source of truth eliminates reconciliation and conflicting metrics.
Confident Budgeting
Test workforce plans before committing resources.
Stronger Compliance
Audit-ready data for safe staffing rules and the industrial agreements that govern your workforce.
Self-Serve Access
Dashboards free your team from waiting on custom reports.
Aligned Teams
Workforce, finance, and operations share one governed data set.
Kind Words
“HWS has, in my view, a unique IT-based data harvesting and analysis capacity with inbuilt adaptation capacities that make the service focused, flexible and agile. VHIA is aware that the HWS systems and capacities are now being utilised by a number of leading health services that are making significant investments in workforce analysis and redesign.”
Alec Djoneff
Chief Executive Officer
Victorian Hospitals Industrial Association
“The software modules have become critical business tools and have assisted Ballarat Health Services to better understand its workforce. The ‘Predictive Modeller’ is viewed as an innovative software tool that would provide us with unprecedented data and depth of workforce analysis.”
Andrew Kinnersly
Executive Director Finance, Information and Business Development
Ballarat Health Services
“As an executive to have the capability to build a virtual organisation made up of various EFT profiles for each department and experiment by inputting various workforce scenarios has been invaluable. To identify staff vacancies in advance and facilitate forward filling of vacancies resulting in reduced salary expenditure has the potential to save millions. There is no such alternative available in today’s health system.”
Anne Maree Keenan
Executive Director Ambulatory and Nursing Services
Austin Health
Common Questions
Frequently asked questions
Does Health-e support regulatory compliance?
Yes. Health-e provides audit-ready workforce reporting and supports compliance with safe staffing legislation, the industrial agreements that govern your workforce, such as Enterprise Bargaining Agreements (EBAs), collective agreements (MECAs) or awards, and regulatory reporting requirements.
How long does implementation take?
Most organisations begin with a Health-e Diagnostic, which takes a few weeks. From there, platform modules are implemented progressively.
Is Health-e Workforce Solutions a rostering system?
No. Health-e is a workforce intelligence platform. It integrates with your existing rostering, payroll, HR, and finance tools to provide a governed, single source of truth for workforce planning, analytics, and budgeting.
We already have this data in Excel and Power BI. Why do we need this?
Spreadsheets and BI tools depend on manual data preparation and inconsistent metric definitions. Our platform automates integration, governs your metrics, and gives every team the same reliable numbers.